Managing Inventory

Last updated: October 4, 2026

On this page

Adding Inventory by Sales Channel

  1. Navigate to the Products section and click on the product you want to manage.

  2. Scroll to the bottom of the product page.

  3. Find the Inventory by SKU section.

  4. Enter the total inventory available across all your sales channels (POS, online store, wine club, etc.).

Set Up Multiple Locations

  1. If you sell products from multiple locations (e.g., a warehouse, tasting room A, and tasting room B), follow these steps to assign inventory

  2. Go to the Settings page.

  3. Click on Locations.

  4. Add the different locations where your wine may be sold or shipped from.

  5. Save your changes.

View Inventory by Location

  1. Go to Products → Inventory. Each SKU (e.g., 1-liter and 750ml bottles) has one row with its inventory totalled across all locations.

  2. To see each SKU broken out by location, go to Reports → Inventory and open the Inventory Dashboard.

Adjust Inventory by Location

  1. Go to Products → Inventory.

  2. Find the product, or search with Filter by Product/Sku.

  3. Click Edit Inventory on that row.

  4. Choose an Action: Add, Subtract/Remove, Set (replace the count with a new number), Transfer (move stock to another location), or Reserve / Unreserve (hold stock so it can't be sold, or release it).

  5. Enter the Quantity (e.g., set a tasting room from 200 to 300, or subtract 3 for samples).

  6. Under Inventory, choose the location to update.

  7. Add a Note explaining the change (required).

  8. Click Save. Your inventory updates immediately across all channels.

To see past changes for a SKU, click View Notes on its row. Quantity changes shows each add, set and removal with its note, and Transfers shows moves between locations.

Set Up Locations for Inventory Tracking

  1. Go to Settings in the main menu.

  2. Click on Locations.

  3. Enable the locations where you sell your products (e.g., tasting room, online store).

  4. This will allow you to track inventory by location.

Set Inventory by SKU

  1. Navigate to the product details page in Corksy

  2. Find the section for inventory settings.

  3. Set the quantity of inventory for the specific SKU.

Create Fulfillment Rules

You can assign specific locations for fulfilling orders by sales channel.

  1. Scroll to the bottom of the Locations settings page.

  2. Under Fulfillment Rules, create rules for your e-commerce channel.

  3. Example: Assign pickup orders to be fulfilled from "Quirksy Estates Tasting Room."

  4. Assign shipping orders to be fulfilled from "Warehouse."

  5. Set Rules by Sales Channel

  6. For both Pickup Orders and Shipping Orders, designate the appropriate location for inventory deduction.

  7. Save your changes.

Understand POS Location Logic

  1. When using Corksy POS system, the POS pickup location may appear empty by default.

  2. Corksy automatically determines the fulfillment location and deducts inventory based on your login.

  3. If you have multiple iPads or tenants at different locations, Corksy will know which location to use based on the login information.

Set Bulk Inventory

  1. Navigate to the Inventory tab.

  2. View the list of all SKUs, including product variations.

  3. Select the SKUs you want to update with the check box to the left

  4. Choose the locations to assign inventory.

  5. Perform a bulk upload or update.

  6. Enter the inventory quantity for each SKU.

    1. Example: Set the quantity to 100 if you have 100 bottles for each variation.

  7. Save your changes